Top Level Setup
Coffee, Welcome, Communion & Middle Room Setup
0% Complete
⚡ FIRST PRIORITY: Start Coffee Brewing Process Immediately!
Initial Setup & Equipment Gathering
Get your equipment ready and start the coffee brewing process right away.
Go to storage room and gather all equipment (2 brewers on blue cart, large black trash can with bag, plastic bin labeled "Coffee Supplies")
Begin coffee brewing process (complete steps 1-5 in "☕ Coffee Brewing Instructions - Cleaning & Prepping" section below, then set 20-minute timer)
⏰ While coffee heats for 20 minutes, complete the tasks below
Beverage Station Setup
Prepare the beverage area for both services.
Fill hot and cold water containers (hot water using Middle Room sink)
Restock beverage table (condiment caddies and cold water cups)
Middle Room Setup
Arrange the middle room with chairs and furniture for our Volunteer Kids and our 5th/6th graders.
Move all four chairs from foyer into middle room, arrange chairs in L-shape facing TV (leave doorway side open)
Bring blue rug from storage area, place in center in front of chairs
Place foyer side table between pair of chairs
Locate the stack of chairs in the hallway between middle room and sanctuary (fire exit hallway), roll chairs in and complete the circle, return dolly to hallway
Bring in black 5th/6th roll cart and clear VKR tub from storage, place both next to TV
Bring in rolling white board from storage, set near windows
Welcome & Resource Tables
Set up the welcome area for greeting and connecting with visitors.
Set up Welcome Table between hallway doors and Middle Room (restock connect cards, name tags, pens/sharpies, place trash can next to table)
Set up Resource Table in alcove alongside railing, across from Welcome Table (straighten existing papers, set sign on left)
Communion Table Setup
Prepare the Communion table with reverence and attention to detail.
🧼 Important: Wash hands thoroughly before handling Communion items
Place 3 candles in triangle formation on left side of table, place cross on back center of table
Prepare two plates with ~200 total crackers (100 per plate, broken to ~1 inch squares)
Prepare wine chalices: fill both chalices ⅔ full, pour one chalice into gray pitcher, place now empty chalice to the right, filled chalice goes on the left, gray pitcher placed on back right of table
Place the 2 wooden grape juice cups beside wine chalices
Fold priest's stole 3 times, place far right
Place hand sanitizer and lighter behind table leg
🕐 Remember: Light candles AFTER meeting starts, around 8:45am
🍞 Check crackers between services - ensure enough for 11am service
Coffee Service Completion
When your 20-minute timer goes off, complete the coffee brewing and manage ongoing service.
Resume coffee brewing when timer goes off
Brew coffee to fill all 6 air pots initially
Place 4 air pots on beverage table for 9am service
Fill white creamer container with half & half from conference room fridge
Check coffee supply 15-20 minutes into gathering (before 3 Good Minutes)
Brew additional coffee between services as needed; aim for 7-8 total air pots
Place 4 air pots for 11am service
⚠️ Stop brewing after 11am 3 Good Minutes to avoid waste
☕ Coffee Brewing Instructions - Cleaning & Prepping
Follow these steps to properly clean and prepare the coffee brewer before use.
⚠️ DO NOT CONNECT POWER YET!
Insert empty funnel into funnel rails
Place empty Air Pot under funnel
Slowly pour 2 pitchers of tap water into screened area (wait ~2 minutes between pitchers)
When water flow stops, now you connect to power and wait 20 minutes for heating
Empty the Air Pot and replace under funnel - brewer is ready!
☕ Coffee Brewing Instructions - Brewing Process
Repeat these steps for each Air Pot you need to brew (each Air Pot requires 2 brewing cycles).
Place Air Pot under funnel
Prep 12 paper filters with 1.5 scoops of grounds each
Insert paper filter with grounds into funnel, then insert funnel into brewer
Pour 1 pitcher of water (52 oz.) slowly into brewer
When brewing complete, empty used filter and repeat brewing process once more
📝 Remember: Each Air Pot requires 2 complete brewing cycles to fill properly
0% Complete
