Coffee/Beverage + Welcome Table + Communion + Family Room

• Begin coffee brew process FIRST THING!!
• Go to storage room and bring the following items into the conference room:
  • 2 brewers on blue cart
  • Large black industrial trash can (with bag)
  • Plastic bin labeled “Coffee Supplies” on host team cart

• Begin coffee brew first

  • complete steps 1-5 of “Coffee Brewing Instructions” (below)

  • set a timer for 20 minutes, move to next tasks

• Fill hot water container (using Family Room sink)

• Fill cold water container

• Restock beverage table

  • condiment caddies

  • cold water cups

• Set Family Room

  • Move all four chairs from foyer into middle room, place chairs in L shape, facing the TV, leaving doorway side open

  • Bring in blue rug from Parish Kids cart, place in center in front of chairs

  • Place foyer side table between pair of chairs

• Set Welcome Table

  • Restock connect cards, nametags, pens/sharpies, as needed

  • Place trash can next to table

• Wash hands prior to Communion table setup

• Setup Communion table (see picture and below for all items):

  • Three candles placed in triangle on the left side (light candles AFTER meeting, around 8:45am)

  • Wooden cross, placed in the center, in the back.

  • Two plates with approx 200 total crackers, placed in front, centered on the cross (100 per plate, crackers should be broken to approx 1 inch square. Aim for bigger, they can always be broken smaller.)

  • Note: Check Communion crackers in between services. Ensure there are enough crackers for 11am service. It’s OK to over-aim. Leftovers will be saved in a plastic bag.

  • Two silver wine chalices, placed closely on either side of the cross (fill chalices ⅔ full first, for measurement, then pour wine from one chalice into large gray pitcher. Place the empty chalice on the right side of cross.)

  • 1 small silver grape juice chalice, placed between right/empty chalice and stole
  • Place gray pitcher to the far back right on Altar.

  • Priest’s Stole (long piece of fabric the Priest wears during Communion celebration) folded three times and placed to the far right.

  • Place hand sanitizer and lighter (on the ground behind leg of Communion table)

• Resume Coffee brewing instructions (at 20 minute timer)

• Brew coffee to fill ALL 6 air pots to start

• Place 4 air pots on the beverage table for 9am service, and 4 at the start of the 11am service (We only have 6 air pots, so you will need to brew additional air pots between services.)

  •  Check coffee supply 15-20 minutes into gathering/BEFORE 3 Good Minutes. (Coffee is consumed most at the beginning of the gathering, and during 3 Good Minutes.)

  •  If one or more air pots are near empty, remove and/or combine half full air pot(s) and use empty air pot to brew additional coffee between services. You will likely go through 7-8 full airpots for the two services. Brew more coffee as needed, but aim to always have the equivalent of 2-3 full air pots out (through 11am 3GM). Do not brew additional coffee after 11am 3 Good Minutes (we do not want to waste coffee!)

• Fill white creamer container with half and half

  •  stored in conference room fridge

  • Note: Monitor half and half usage, keep full for the beginning of each gathering and for 3 Good Minutes.

Coffee Brewing Instructions:

CLEANING & PREPPING THE BREWER:

1. Do not connect power yet!
2. Insert an empty funnel into the funnel rails

3. Place an empty Air Pot under the funnel

4. Slowly pour 2 pitchers of tap water into the screened area on top of the brewer. Allow approximately 2 minutes between pitchers for water to flow into the tank.

5. When the flow of water from the funnel stops, THEN connect the brewer to the power source and wait approximately 20 minutes for the water in the tank to heat to the proper temperature. (Set a timer!) Some water will drip from the funnel during this time, this is due to expansion and should not occur thereafter.

6. Empty the Air Pots and replace it under the funnel

7. The brewer is now ready for use – begin brewing with the steps below.

BREWING INSTRUCTIONS: (Repeat these steps for each Air Pot)

1. Place the Air Pot under funnel

2. On the counter, lay out and prep 12 paper coffee filters with 1.5 scoops of grounds in each.

3. Insert paper filter with ground coffee into the funnel

4. Insert funnel into brewer

5. Pour 1 pitcher of water – filled to the line (52 oz.) SLOWLY into the brewer

6. When brewing is complete, empty old paper filter with used grounds into industrial trash can, and complete steps 3-5 a second time. This will fill the Air Pot right to the top. Each Airpot will go through steps 3-5 twice (or, 2 brews).